Welcome to the experimental HLRPOA open meeting site!

StickyAdmin, ,

Welcome to the experimental HLRPOA open meeting site.  I’ve taken a standard blog format to start with, thinking that we could stage open meetings on-line using a single posting for a meeting, with the conversational part of the meeting provided in the comments.  Anyone who wishes can follow along as people post their comments, and respond in kind with their own remarks.  This will take a little patience as I figure out how to configure the software; but it is my intention not to require users to create accounts in order to add comments; however in that case I will ask that all comments be signed with an identifiable name and/or lot number, and I will take it upon myself to remove comments that do not conform.  If it will still allow creation of user accounts, there will be no objection to your setting one up; but I hope not to require it.

Let me know what you think by commenting on the next post, and we’ll see how it works out!

Joel B Levin, Secretary HLRPOA BoD

Board of Directors On-Line Meeting April 25, 2016

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This on-line meeting, scheduled for 5:00 pm on April 25, 2016, is to discuss and take action on matters relating to the bank accounts belonging to the Association, in particular which board members will be signatories on the bank account, and whether or not Ms. Connie Grady, our bookkeeper should be listed as a signatory on the account.

The meeting will be conducted via the comments section below.  This meeting is an open meeting as defined by our Bylaws and Arizona state law.  Therefore, while the meeting is primarily for members of the Board to conduct its business, it is open to all members to follow  Relevant comments from association members are also welcome.

Board of Directors On-Line Meeting October 22, 2015

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This meeting is scheduled to be opened at 7:30 pm on October 22, 2015 by President Phyllis Cavanaugh. It is an open meeting under the Association rules and state law. All members are invited to attend, and may comment on the proceedings at specified times. It will be conducted via the comment section below.

The agenda below contains a number of items, which for efficiency may be handled more than one at a time at the President’s discretion. After one or more items are opened and motions are made, a period of discussion by Board members will follow. Then the President will open discussion to all members who wish to comment, after which she will call for a vote by Board members on any pending motion.

On the meeting page you will need to refresh the page to see what comments have been added since the last time you reloaded or refreshed the page. If you “Reply” to a comment, your response will be shown under the comment you replied to. To append a “top level” comment at the end of the list of comments, go to the bottom of the page and enter it in the comment box there. Be sure to include your name as anonymous comments will be deleted. Finally, all participants are reminded that this forum is unmoderated at present, so members are expected to observe the same rules and courtesy they would follow at a live in-person meeting.

Documents relevant to the meeting include the updated draft 2016 budget,  the updated Treasurer ‘s report, the Road Committee report, the 2016 Road maintenance contract, and the Lot 28 ARR.

Agenda:

  • Open the meeting (Cavanaugh)
  • Treasurer’s Report and draft budget for 2016 (Crouch)
  • Discuss the reserve fund with the intent to set a reasonable limit to the amount that is needed to be available for road emergencies. (Cavanaugh)
  • Discuss the option of reducing or eliminating dues for one year by using any excess funds that may available. (Cavanaugh)
  • Architectural Review Committee: Lot 28 ARR (Levin)
  • Windmill Committee Report (Brown)
  • Road Committee Report (Crouch)
  • Secretary’s Report (Levin)
  • Adjournment

 [Comments are closed.]

Board of Directors On-Line Meeting October 14, 2015

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The on-line Board of Directors meeting scheduled for Wednesday October 14, 2015 starting after 12:00 noon, will use the comment section of this meeting page. The following two items comprise the agenda for this meeting:

1. Consideration of the Architectural Review Request for Lot 122 as approved by the ARC

2. Approval of the remaining funds to complete payment for the windmill repairs.

This is an open meeting, and all members are invited to join the on-line meeting and provide comments below at the appropriate times.

Board of Directors On-Line Meeting September 3, 2015

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An on-line Board of Directors meeting is scheduled for Thursday, September 3, 2015 starting after 6:00 pm, using the comment section of this meeting page.  The sole purpose of the meeting is to consider for approval the Ranch’s insurance policy and disbursement of funds for its renewal.  You may review the premium quotation, the policy highlights and the renewal application at the HLRPOA web site front page where this meeting is announced.  This is an open meeting, and all members are invited to join the on-line meeting here and provide comments at the appropriate times.

The Comments are closed; this meeting has been adjourned.

Board of Directors On-Line Meeting July 10, 2015

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[This meeting is now closed.]

 

This on-line meeting of the board of directors is being called to discuss  two Architecture Review Requests presented by the Architecture Review Committee to the Board of Directors.  The ARRs are posted on the HLRPOA web site.

The meeting will be conducted via the comments below this note, beginning at 8:00am Friday July 10, and continuing until the meeting has concluded its business, which is expected to be by the end of Monday, July 13. The meeting is primarily for members of the Board, but is open to all members to follow here. All relevant comments from association members are welcome once the president has invited them.

Board of Directors On-Line Meeting June 1, 2015

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This on-line meeting of the board of directors is being called to discuss  two Architecture Review Requests presented by the ARR Committee to the Board of Directors.  The ARRs are posted on the HLRPOA web site or may be found here and here (page 1 and page 3 – page 2 is blank).

The meeting will be conducted via the comments below this note, beginning at 8:00am Monday June 1, and continuing until the meeting has concluded its business, which is planned to be by the end of Thursday, June 4. The meeting is primarily for members of the Board, but is open to all members to follow here. All relevant comments from association members are welcome once the president has invited them.

[ This meeting is now closed.]

Board of Directors On-Line Meeting May 15, 2015

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This on-line meeting of the board of directors is being called to discuss one item: a request by the Road Committee for funds to complete repair work started last month. Information relevant to that work including estimates will be provided here and on the HLRPOA website.

The meeting will be conducted via the comments below this note, beginning at 8:00am Friday, May 15 and continuing until the meeting has concluded its business. The meeting is primarily for members of the Board, but is open to all members to follow here. Relevant comments from association members are also welcome, as long as the primary purpose of the meeting is not forgotten.

Update 5/22/15: The meeting is adjourned.  Comments are closed.

Nominations and Elections Committee On-line Meeting 2/9/15 – 2/17/15: over

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Meeting Started: February 9, 5:00 pm

Meeting Adjourned: February 17, 11:00pm

This is a call for an open on-line meeting of the HLRPOA Nominations and Elections Committee.  The meeting will be conducted via comments added to this posted call; nothing posted before the meeting start time will be considered an official part of the meeting, and the meeting will conclude when the committee reach consensus that the business of the meeting is complete.

Topics to be discussed include, but are not limited to:

  • potential nominees to be canvassed
  • content of ballots
  • printing and mailing of ballots
  • date for next meeting

Anonymous comments are not permitted.